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How MindInventory Automated Golf Leaderboards and Payouts to Streamline Game Management for U.S. Golfers

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Introduction

We developed a solution to automate the manual processes involved in managing golf  scoreboards, leaderboards, and payout systems. The project aimed to address various inefficiencies in manual score calculations, real-time leaderboard updates, and payout management by providing a robust digital platform. The solution also integrated with the USGA (United States Golf Association) APIs to use centralized golf data and player handicap data, ensuring real-time updates for seamless management of golf games.

Scorekeeping & Game Management

challenges
The traditional system relied on manually entering scores and performing various calculations to generate the results, leading to frequent errors and inefficiencies.
Aggregating club, courses, player data and scores from various locations across the USA was cumbersome without a unified system.
Ensuring real-time updates for player handicaps was a significant challenge.
The platform needed to cater to a wide demographic, ensuring ease of use for both tech-savvy and less tech-proficient users.
Managing payouts for individual players and teams, with multiple breakdowns, required an organized system.
Handling various game formats with different rules on a single platform posed complexities.
The system needed to manage large volumes of data from multiple games, clubs, courses and players.

Challenges

solutions
We utilized NodeJS for backend calculations, leveraging libraries for efficient numerical operations to automate score entry and calculations.
We implemented a MongoDB database to centralize and manage data from various clubs, courses, and players, ensuring efficient access and retrieval.
Our integration with USGA APIs was facilitated using RESTful API principles, along with Axios in the frontend for seamless data fetching and real-time updates.
The frontend is being developed using Angular.js, allowing us to create a responsive and intuitive user interface that accommodates both tech-savvy users and those less familiar with technology along with Flutter for Mobile Apps.
We incorporated Venmo payments to handle and organize payout calculations, providing clear breakdowns and automated reporting.
The platform's customizable game format management was built using NodeJS, allowing for easy modifications to tournament rules and structures.
For scalable data handling, we employed AWS (Amazon Web Services) for cloud infrastructure, ensuring that our system can efficiently manage large volumes of data without performance issues.

Solutions

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Our Approach

Our approach to developing the golf tournament management solution began with an initial consultation with the client to refine their vision and understand specific pain points. We conducted thorough requirements gathering through interviews and surveys to ensure we captured the needs of both tech-savvy and less tech-proficient users. Using an Agile methodology, our team executed iterative development with regular feedback loops, employing a scalable architecture that integrated a centralized database, real-time API connections, and a responsive frontend.

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Services

Tech Stack

Design Process

Strategy
  • Briefing
  • Project Calendar
  • Project Passport
Research
  • User Interview
  • Competitive Analysis
  • Problem & Solutions
  • User Persona
Prototyping
  • App Structure
  • Functional Prototypes
  • Wireframe
Design
  • Visual Concept
  • Design System
  • Finalizing Layouts
  • App Icon

Objectives

  • Identify golfers' pain points with scorekeeping and calculations.
  • Discover valued features in a golf scoring app.
  • Gather feedback on usability.
  • Assess the enhancement of the golfing experience.
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    How does it boost enjoyment?

    The app enhances overall enjoyment by streamlining the scoring process.

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    How does it help players focus more on their games?

    Allow players to focus more on their game and less on administrative tasks.

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    How can technology further enhance the golf experience?

    Technology boosts the golf experience with GPS and digital scorecards.

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    How does the app reduce errors in calculations?

    It automates score tracking and post-hole calculations to reduce errors.

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    How are game variants handled?

    It simplifies complex scoring methods for different game variants.

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    How does the app improve user confidence in scoring accuracy?

    The app provides real-time updates and error-checking features, ensuring users trust the scoring accuracy.

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    What are the app features that make it stand out?

    It offers customizable matches, automatic score updates, and real-time leaderboards.

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    What about the vast data accessibility through the app?

    It provides access to a vast database of 9-hole and 18-hole courses, including popular game variants.

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    How does the app enhance user engagement during matches?

    The app enhances engagement with social sharing features for connecting and competing with friends.

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    How does the app ensure usability for all age groups?

    The app features a seamless, intuitive interface designed for users of all ages.

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    How does the app prioritize navigation and accessibility?

    It focuses on easy navigation and accessibility to accommodate a diverse range of users.

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    How does the app cater to users with different technical skills?

    It offers helpful tutorials and user guides to support users with varying levels of technical expertise.

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    How does the app create an engaging golfing experience for users?

    The app ensures a smooth and efficient golfing experience that keeps users engaged.

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    How does the app encourage social interaction among players?

    It features leaderboards and friend competitions to foster social interaction and friendly rivalry.

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    What role do notifications play in enhancing the overall golfing experience?

    Notifications keep users informed about scores, upcoming matches, and friend activities, enhancing engagement and participation.

Competitive Analysis

Features: GPS rangefinder, scorekeeping, statistics tracking, real-time course updates.
Strengths: Comprehensive course information, advanced tracking features.
Weaknesses: Can be complex for new users, expensive premium features.
Features: GPS, digital scorecard, statistics tracking, game improvement tools.
Strengths: Social features, user-friendly interface, extensive course database.
Weaknesses: Some advanced features require a subscription, can be overwhelming with too many features.
Features: Handicap tracking, GPS rangefinder, scorecard, stats, live scoring.
Strengths: Official USGA handicap tracking, robust social features.
Weaknesses: Interface can be cluttered, requires a paid subscription for full functionality.
Features: GPS rangefinder, shot tracking, statistics, scorecard.
Strengths: Easy to use, detailed tracking features, affordable.
Weaknesses: Limited social features, less known courses compared to competitors.
USGAintegration availed
Thousandsof clubs/courses
Automatedscoring calculations
Real-timeleaderboards
Minimal inputintuitive interface
900+game setups
Reducesadmin efforts
Enhancing thesocial experience
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User Personas

john mitchell
Casual Golfer
John Mitchell, 38 Sales Executive
  • Goals: Relax with friends, improve skills.
  • Pain Points: Distracted by scorekeeping.
  • Use: Effortless score tracking, real-time leaderboards.
sarah thompson
Competitive Golfer
Sarah Thompson, 45 Marketing Manager
  • Goals: Compete seriously, track performance.
  • Pain Points: Needs quick, accurate calculations.
  • Use: Accurate score tracking, real-time payouts.
james rogers
Golf Club Member
Emily Rogers, 50 Business Owner
  • Goals: Socialize, participate in tournaments.
  • Pain Points: Easy course access, game setups.
  • Use: Wide course access, smooth club event experience.
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Onboarding Screens

The welcome screen greets the user with a friendly message and introduces the app. It sets the tone for the user experience by providing clear navigation options, such as logging in or signing up, and highlights key features at a glance. The screen’s design is intuitive, ensuring users can easily understand where to go next, making it a seamless entry point into the app’s functionalities.

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This screen offers users two choices: log in with their existing credentials or sign up for a new account. When selecting the log in option, users will be prompted to enter their email address and password. If opting to sign up, they will be guided through a step-by-step process to create a new account.

Users can easily create a new account by entering their basic information, including their unique USGA ID and handicap index. If unsure about their handicap index, users can simply check the "I'm not sure" option for assistance.

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Users have the flexibility to browse and select from a variety of available courses. They can also schedule matches with other users whose handicap index closely aligns with theirs, ensuring fair and competitive play.

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If users forget their password, the app provides a simple password reset feature, allowing them to regain access to their account quickly and securely.

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Design System

We focused on automation, real-time access, and integration to deliver a comprehensive solution. By automating complex score calculations, leaderboards, incorporating real-time handicap updates, and providing seamless payout management, we addressed the critical inefficiencies in the manual system. The use of MongoDB and AWS Cloud Services ensured the scalability and real-time accessibility of the platform.

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score tracking
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Upgrade your game!

Take your golf game to the next level with Premium! For only $100 USD per year, you'll unlock a wealth of game changing features of the golf GPS app.

club information
Club Information

Access detailed information about golf clubs registered under the USGA, including course dimensions, number of holes, available facilities, etc.

player handicap index
Player Handicap Index

Users can enter their own handicap index during account setup or update it later within the app.

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Loose the phone

See distances on your wrist and track your shots. No need to take your phone with you. Amazing watch functionality for both Apple and Android.

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Track Progress

Users can monitor match progress through dynamic digital leaderboards, which provide real-time updates.

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This screen showcases the payout section, offering users a comprehensive view of the financial details. Users can see the breakdown of the admin fee, match fee, team games, and group games. The total amount to be paid and received is clearly displayed, providing a holistic financial overview. Additionally, there’s a game-specific breakdown, which divides the payout among players based on the games they participated in, ensuring transparency and clarity in payment distribution.

In this screen, users can manage their groups and schedule games with other players. The app also allows users to input scores after each hole, with automatic score calculations handled by the system. This streamlines the game experience, ensuring accurate and real-time score tracking throughout the match.

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The user can schedule group matches and input scores after each match. Once the scores are added, the app automatically updates the leaderboard and provides a comprehensive view of player handicap data. Additionally, users can access payout options directly from this screen, streamlining both game management and financial tracking in one place.

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The Impact

90%
Reduction in score calculation errors
10k+
App Downloads
900+
Game combinations available
Error Elimination:

Automating the leaderboard and score-calculation process eliminated the errors typically associated with manual entry.

Real-Time Handicapping:

Players could view handicap adjustments in real time, enhancing their overall experience and improving the accuracy of rankings.

Increased User Engagement:

The user-friendly interface allowed a broad age range of players to engage with the app easily, improving overall user adoption.

Streamlined Payout Management:

The integrated payout system simplified managing payouts for individual players and teams, offering breakdowns and calculations in a centralized manner.

Enhanced User Experience:

Players were able to seamlessly manage their golf games, track scores, and access real-time statistics, making the game more interactive and enjoyable.